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Davis Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $180 – $500+ | $1,800 – $3,800 | $6.00 – $9.95 |
| 40 to 50 Passenger Charter Bus | $170 – $480+ | $1,700 – $3,565 | $6.00 – $9.95 |
| 25 to 35 Passenger Minibus | $150 – $450+ | $1,610 – $3,465 | $4.00 – $9.95 |
| 20 to 24 Passenger Minibus | $150 – $440+ | $1,610 – $3,365 | $4.00 – $8.95 |
| 15 to 18 Passenger Minibus | $150 – $430+ | $1,520 – $3,255 | $4.00 – $7.95 |
| Entertainer Coach | $315 – $550+ | $3,000 – $5,000+ | $6.00 – $9.95 |
| Yellow School Bus | $145 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
| Shuttle Bus | $155 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
Davis Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $180 - $450+ | $200 - $470+ | $1,000 - $2,900+ |
| Medium Party Bus (20 to 40 Passengers) | $200 - $500+ | $220 - $500+ | $1,200 - $3,500+ |
| Large Party Bus Rental (40 to 50 Passengers) | $250 - $500+ | $240 - $520+ | $1,500 - $3,900+ |
| Mercedes Sprinter Party Bus | $160 - $400+ | $180 - $450+ | $1,000 - $3,900+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 1-530-663-0070 or use our online quote tool.
Davis Charter Bus Pricing Breakdown
To help you get started, check out this estimated price range table to give you a basic idea of what your Yolo County trip could cost. Please note these are just estimates and not exact pricing. For real-time charter bus prices that reflect current fuel rates and local demand, please call 530-663-0070.
Bus Type: 50 to 56 Passenger Charter Bus Per Hour: $180 – $500+ Per Mile: $1,810 – $3,665 Per Day: $6.00 – $9.95
Bus Type: 40 to 50 Passenger Charter Bus Per Hour: $170 – $480+ Per Mile: $1,710 – $3,565 Per Day: $6.00 – $9.95
Bus Type: 25 to 35 Passenger Minibus Per Hour: $150 – $450+ Per Mile: $1,610 – $3,465 Per Day: $4.00 – $9.95
Bus Type: 20 to 24 Passenger Minibus Per Hour: $150 – $440+ Per Mile: $1,610 – $3,365 Per Day: $4.00 – $8.95
Bus Type: 15 to 18 Passenger Minibus Per Hour: $150 – $430+ Per Mile: $1,520 – $3,255 Per Day: $4.00 – $7.95
Bus Type: 8 to 15 Passenger Sprinter Van Per Hour: $125 - $350+ Per Mile: $1,200 - $2,500 Per Day: $3.50 - $7.00
Bus Type: Yellow School Bus Per Hour: $145 – $450+ Per Mile: $1,520 – $3,655 Per Day: $6.00 – $9.95
* Prices vary greatly based on seasonal demand. Due to high local demand during university commencements and agricultural conferences, actual pricing may be higher depending on availability. To get real-time pricing, call us 530-663-0070 or use our online quote tool.
UC Davis Commencements and Academic Calendars
Pricing in Davis is tethered to the UC Davis academic calendar. During the massive June commencement ceremonies at the Health Stadium (233 E La Rue Rd, Davis, CA 95616), availability for 56-passenger motorcoaches vanishes months in advance. When demand peaks like this, rates naturally climb. If you are booking for a departmental symposium or a student group outing to Lake Berryessa, check the university calendar first. Scheduling your trip during "dead week" or summer session often results in more competitive hourly rates because the local fleet is under less pressure from university-sanctioned events.
The Impact of Yolo County Geography
Davis is a compact city, but its proximity to the I-80 corridor and CA-113 means traffic patterns dictate your duration. If your 35-passenger minibus with cloth seating and climate control is scheduled to depart during the afternoon rush (4:00 PM – 6:30 PM), your total hours will increase due to the bottleneck at the Yolo Causeway. Drivers arrive 15 minutes prior to departure to ensure you don’t lose time, but we recommend accounting for an extra 30 minutes of rental time if your route involves I-80 toward Sacramento. Because we price local trips by the hour, keeping your group off the highway during peak commute times is the most effective way to lower your total cost.
Agricultural Events and Seasonal Demand
Davis is a global hub for ag-tech. Major industry events like the International Alfalfa & Forage Symposium or local gatherings at the UC Davis Walter A. Buehler Alumni Center (530 Alumni Ln, Davis, CA 95616) draw professional groups from across the state. During these peak windows, 25-passenger minibuses with PA systems and WiFi are in high demand for shuttling executives between the University Park and nearby Sacramento International Airport (SMF). Booking at least six months out for these dates is essential to locking in the base rates shown in our breakdown.
Distance and "Deadhead" for Regional Trips
For long-distance trips—like taking a sports team to a tournament in Reno or a school group to San Francisco—we price by the mile. A critical factor in Davis pricing is "deadhead" mileage. If your group is picking up at a specific research facility in South Davis but the bus is dispatched from a yard in Sacramento, those miles are factored into the quote. To minimize this, Charter Bus Davis utilizes a network that prioritizes local vehicle placement. Providing exact pickup addresses, like the Mondavi Center (1 Shields Ave, Davis, CA 95616), allows us to calculate the tightest possible mileage route, keeping your per-mile costs low.
Vehicle Type and Feature Sets
The specific Davis charter bus & minibus rentals you choose will dictate the price floor. A 56-passenger charter bus with undercarriage storage bays and an onboard restroom carries a higher daily rate because of its specialized maintenance and capacity. For short-run local shuttles, such as moving wedding guests from a downtown hotel to the Park Winters venue (27850 Co Rd 26, Winters, CA 95694), a 24-passenger minibus is more economical. It fits through narrower rural roads and costs less per hour while still providing reclining leather seating and tinted windows so your guests arrive refreshed.
Sample Davis Charter Bus Quotes
Example #1: A UC Davis research department requires transportation for 50 visiting scholars for a full-day site tour. The itinerary begins at the Hyatt Place UC Davis (173 Old Davis Rd, Davis, CA 95616) at 8:00 AM, proceeds to various field sites in Dixon and Woodland, and returns by 5:00 PM. The group chooses a 56-passenger motorcoach with a PA system so the lead researcher can provide commentary during the 45-mile round trip. Because the trip is local and stays within a 9-hour window, the quote is based on a daily rate of $1,950, reflecting the high-occupancy vehicle and the driver’s dedicated time.
Example #2: A youth soccer club based in North Davis needs to transport 18 players and 2 coaches to a weekend tournament at the Cherry Island Sports Complex in Elverta. They book a 20-passenger minibus with overhead storage for gear and climate control for the July heat. The bus departs from the Davis Legacy Soccer Complex (26345 Co Rd 105, Davis, CA 95618) at 7:00 AM Saturday and returns Sunday evening. The quote for this 2-day regional trip is $3,200, which covers the overnight availability and the mileage between Yolo and Sacramento counties.
Example #3: A local wedding party is hosting their ceremony at the UC Davis Arboretum and Public Garden (101 Shields Ave, Davis, CA 95616) with a reception following at a private estate in the Willowbank neighborhood. They need a 15-passenger Sprinter van with a driver for a 5-hour evening block to provide comfortable rides for guests. Because the trip is short and stays within city limits, the hourly rate of $155 applies. The total quote of $775 makes sense for this group because it avoids the higher costs of a full-sized bus while ensuring a driver handles the tight residential turns in Willowbank.
How to Save Money on Your Davis Bus Rental
To secure the best rates in Yolo County, you must be strategic about your pickup locations. If possible, consolidate your group at a single loading zone like the Davis Amtrak Station (840 2nd St, Davis, CA 95616). Multiple stops at different apartment complexes in West Davis add significant time and mileage to your quote. By using a central hub, you reduce the billable hours and the total distance traveled.
Another actionable strategy is to leverage the "Minimum Hour" rule. Most local trips require a 5-hour booking. If your actual event only takes 3 hours, use the remaining time for a quick group lunch at the Davis Commons or a scenic loop through the campus. Since you are already paying for the time, maximizing the vehicle's utility ensures you get the highest value for your spend. Additionally, avoid booking during the week of UC Davis Picnic Day (late April). The massive influx of over 70,000 visitors causes local rates to skyrocket due to zero fleet availability; moving your event just one week earlier or later can save you over 20% on the base rental cost.
Instantly See Pricing & Availability for Davis Trips
Ready to lock in your transportation? Ditch the hassle of coordinating carpools and let Charter Bus Davis handle the logistics of your next outing. Whether you are navigating the bike-heavy streets of the Evergreen neighborhood or heading out on I-80 for a regional conference, we have the fleet and the local expertise to get you there on time. Call our expert reservation team at 530-663-0070 today for a fast, free quote tailored to your exact itinerary. Roll straight in, coordinate freely, and ride out—we are ready when you are.
Frequently Asked Questions About Davis Pricing
How far in advance should I book my Davis charter bus?
You should book at least 3 to 4 months in advance for standard trips. If your travel dates coincide with UC Davis graduation in June or Picnic Day in April, we recommend booking 6 to 9 months ahead. Drivers and vehicles in the Sacramento-Davis area are reserved quickly during the spring academic rush, and booking early is the only way to guarantee the specific minibus rentals or charter buses you need for your group size.
Are there specific bus loading zones at UC Davis?
Yes, the university has strict regulations regarding where oversized vehicles can load and unload. For events at the Mondavi Center, your driver will use the designated turnout on Mrak Hall Drive. For stadium events, loading occurs at the Lot 56 turnout. Drivers arrive 15 minutes early to these specific gates because campus police strictly enforce "No Idling" zones. Our team coordinates with UC Davis Transportation Services (TAPS) to ensure your bus has the correct permits for these areas.
Can a 56-passenger charter bus fit through Downtown Davis?
Full-size motorcoaches can navigate most major arteries like B Street and Russell Blvd, but they are prohibited from certain smaller residential streets and tight commercial alleys near 3rd and G Street. If your drop-off is at a downtown restaurant like Seasons or Burgers and Brew, your driver will unload at the nearest legal curb on 1st or 2nd Street. We analyze your route in advance to ensure the vehicle type matches the street width and turn radius of your destination.
Does the price include parking fees at SMF or local venues?
Our base quotes cover the vehicle, the driver, and fuel. However, specific venues in Davis and the Sacramento International Airport (SMF) charge separate fees for commercial vehicle staging. For example, SMF charges for bus parking in the commercial lane near the Terminal B arrivals. We recommend checking with your venue, such as the Yolo County Fairgrounds (1250 Gum Ave, Woodland, CA 95776), to see if they provide complimentary parking for charter buses or if a separate permit is required.
What is the best way to transport a small group to a Napa winery from Davis?
For groups of 8 to 15, we recommend a Sprinter van rental. These vehicles are ideal for the winding ascent of CA-128 toward Napa. They offer reclining seating and climate control, which is essential for the 50-minute drive through the Berryessa Gap. For slightly larger groups of up to 30, a minibus is the better choice as it provides more overhead storage for any wine purchases made during your tour of the valley.
